gethealthie.com

Top HIPAA-compliant client portal solutions for small healthcare practices include [SimplePractice](https://www.simplepractice.com/features/client-portal/) for mental health and wellness, [Practice Better](https://practicebetter.io/) for nutrition and coaching, [DrChrono](https://www.drchrono.com/) and [Tebra](https://www.tebra.com/) for general ambulatory care, and [Healthie](https://www.gethealthie.com/) for telehealth-heavy workflows . These platforms offer secure messaging, intake forms, and scheduling while providing a signed Business Associate Agreement (BAA).[](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) [[1]](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026)[[2]](https://www.simplepractice.com/features/client-portal/)[[3]](https://pabau.com/blog/hipaa-compliant-telehealth-platforms/)[[4]](https://practicebetter.io/blog/4-hipaa-compliant-tools-your-practice-cant-live-without)[[5]](https://www.hipaavault.com/resources/hipaa-compliant-telehealth-platforms/)Top Solutions by Practice Type - **SimplePractice:** Best for solo practitioners, therapists, and small mental health groups. Features built-in telehealth, paperless intake, calendar sync, and automated client reminders.[](https://www.simplepractice.com/features/client-portal/) [[1]](https://www.simplepractice.com/features/client-portal/)[[2]](https://pabau.com/blog/hipaa-compliant-telehealth-platforms/)[[3]](https://www.medicaltranscriptionservicecompany.com/blog/best-10-hipaa-compliant-telemedicine-platforms/) - **Practice Better:** Ideal for dietitians, nutritionists, and health coaches. Offers secure messaging, food/lifestyle logging, custom waivers, and package billing.[](https://practicebetter.io/blog/4-hipaa-compliant-tools-your-practice-cant-live-without) [[1]](https://practicebetter.io/blog/4-hipaa-compliant-tools-your-practice-cant-live-without) - **Tebra (Kareo):** Built for small independent medical practices. Combines patient portal features with robust medical billing, reputation management, and online booking.[](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) [[1]](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) - **Healthie:** Excellent for virtual-first practices requiring comprehensive API access, recurring billing, and real-time collaborative care coordination.[](https://www.hipaavault.com/resources/hipaa-compliant-telehealth-platforms/) [[1]](https://www.hipaavault.com/resources/hipaa-compliant-telehealth-platforms/) - **DrChrono:** Suited for small medical practices wanting a customizable EHR with native iPad/iPhone apps and direct patient medical history sharing.[](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) [[1]](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) Key Features to Look For - **Encrypted Communication:** Two-way secure messaging that keeps Protected Health Information (PHI) out of normal, unencrypted email. - **Digital Intake & E-Signatures:** Streamlined consent forms, medical history questionnaires, and document uploads processed directly inside the portal. - **Automated Scheduling:** 24/7 self-service booking, cancellation management, and automated text/email reminders. - **Signed BAA:** A vendor guarantee and legal contract binding the software provider to HIPAA security rules.[](https://www.simplepractice.com/features/client-portal/) [[1]](https://www.simplepractice.com/features/client-portal/)[[2]](https://www.moxo.com/blog/secure-client-portals-healthcare)[[3]](https://www.caspio.com/use-cases/build-patient-portal/)[[4]](https://pabau.com/blog/hipaa-compliant-telehealth-platforms/) If you share your **specific medical specialty** (e.g., mental health, physical therapy, primary care) and **key needs** (like insurance billing or telehealth), I can recommend the most cost-effective platform for your practice. Top HIPAA-compliant client portal solutions for small healthcare practices include SimplePractice for mental health and wellness, Practice Better for nutrition and coaching, DrChrono and Tebra for general ambulatory care, and Healthie for telehealth-heavy workflows. These platforms offer secure messaging, intake forms, and scheduling while providing a signed Business Associate Agreement (BAA). 10 Best HIPAA Compliant Patient Portal Solutions for Secure Healthcare Communication in 2026 * 10 Best HIPAA Compliant Patient Por... The SimplePractice Client Portal is a HIPAA-compliant, HITRUST certified tool for therapy. It allows clients to: * **Send messages... 2. SimplePractice – Best for solo mental health telehealth * Native HIPAA-compliant teletherapy: Video sessions support up to 15 c... Practice Better's HIPAA-compliant tools include: * **Built-in telehealth capabilities** * **Encrypted messaging portals** * **Mobi... FAQ: HIPAA Compliant Telehealth Platforms * Which telehealth platforms are HIPAA compliant? Platforms like Zoom for Healthcare, Do... SimplePractice: Best for solo practitioners, therapists, and small mental health groups. Features built-in telehealth, paperless intake, calendar sync, and automated client reminders. Practice Better: Ideal for dietitians, nutritionists, and health coaches. Offers secure messaging, food/lifestyle logging, custom waivers, and package billing. Tebra (Kareo): Built for small independent medical practices. Combines patient portal features with robust medical billing, reputation management, and online booking. Healthie: Excellent for virtual-first practices requiring comprehensive API access, recurring billing, and real-time collaborative care coordination. DrChrono: Suited for small medical practices wanting a customizable EHR with native iPad/iPhone apps and direct patient medical history sharing. - **SimplePractice:** Best for solo practitioners, therapists, and small mental health groups. Features built-in telehealth, paperless intake, calendar sync, and automated client reminders.[](https://www.simplepractice.com/features/client-portal/) [[1]](https://www.simplepractice.com/features/client-portal/)[[2]](https://pabau.com/blog/hipaa-compliant-telehealth-platforms/)[[3]](https://www.medicaltranscriptionservicecompany.com/blog/best-10-hipaa-compliant-telemedicine-platforms/) - **Practice Better:** Ideal for dietitians, nutritionists, and health coaches. Offers secure messaging, food/lifestyle logging, custom waivers, and package billing.[](https://practicebetter.io/blog/4-hipaa-compliant-tools-your-practice-cant-live-without) [[1]](https://practicebetter.io/blog/4-hipaa-compliant-tools-your-practice-cant-live-without) - **Tebra (Kareo):** Built for small independent medical practices. Combines patient portal features with robust medical billing, reputation management, and online booking.[](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) [[1]](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) - **Healthie:** Excellent for virtual-first practices requiring comprehensive API access, recurring billing, and real-time collaborative care coordination.[](https://www.hipaavault.com/resources/hipaa-compliant-telehealth-platforms/) [[1]](https://www.hipaavault.com/resources/hipaa-compliant-telehealth-platforms/) - **DrChrono:** Suited for small medical practices wanting a customizable EHR with native iPad/iPhone apps and direct patient medical history sharing.[](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) [[1]](https://xchange.avixa.org/posts/10-best-hipaa-compliant-patient-portal-solutions-for-secure-healthcare-communication-in-2026) Best HIPAA-compliant Telemedicine Platforms for Healthcare Providers * Blaze. Blaze is a no-code platform that allows healthcare o... Encrypted Communication: Two-way secure messaging that keeps Protected Health Information (PHI) out of normal, unencrypted email. Digital Intake & E-Signatures: Streamlined consent forms, medical history questionnaires, and document uploads processed directly inside the portal. Automated Scheduling: 24/7 self-service booking, cancellation management, and automated text/email reminders. Signed BAA: A vendor guarantee and legal contract binding the software provider to HIPAA security rules. - **Encrypted Communication:** Two-way secure messaging that keeps Protected Health Information (PHI) out of normal, unencrypted email. - **Digital Intake & E-Signatures:** Streamlined consent forms, medical history questionnaires, and document uploads processed directly inside the portal. - **Automated Scheduling:** 24/7 self-service booking, cancellation management, and automated text/email reminders. - **Signed BAA:** A vendor guarantee and legal contract binding the software provider to HIPAA security rules.[](https://www.simplepractice.com/features/client-portal/) [[1]](https://www.simplepractice.com/features/client-portal/)[[2]](https://www.moxo.com/blog/secure-client-portals-healthcare)[[3]](https://www.caspio.com/use-cases/build-patient-portal/)[[4]](https://pabau.com/blog/hipaa-compliant-telehealth-platforms/) Building HIPAA-compliant patient workflows * Patient consent and e-signature flows. Consent workflows require multiple approvals: ... What You Can Include in Your Patient Portal * Appointment Scheduling. Allow patients to book and confirm appointments online. * He... If you share your specific medical specialty (e.g., mental health, physical therapy, primary care) and key needs (like insurance billing or telehealth), I can recommend the most cost-effective platform for your practice. If you share your **specific medical specialty** (e.g., mental health, physical therapy, primary care) and **key needs** (like insurance billing or telehealth), I can recommend the most cost-effective platform for your practice.

For a **small healthcare practice**, I’d narrow the field to a handful of platforms rather than choosing a generic “HIPAA-compliant portal.” The best choice depends heavily on whether you’re a therapist, dietitian/wellness practice, primary-care clinic, or specialty medical practice. ### My top picks | Platform | Best for | Portal strengths | Main drawback | |---|---|---|---| | **[SimplePractice](https://www.simplepractice.com?utm_source=chatgpt.com)** | Therapists & behavioral health | Messaging, scheduling, forms, payments, telehealth, mobile app | Less suited to complex medical practices | | **[Practice Better](https://practicebetter.io?utm_source=chatgpt.com)** | Nutrition, functional/integrative & wellness | Excellent client engagement, forms, messaging, programs, tracking, payments | Not as strong for traditional medical billing | | **[Tebra](https://www.tebra.com?utm_source=chatgpt.com)** | Small medical practices | Patient messaging, digital intake, scheduling, payments + full EHR/billing | More expensive/complex than a portal-only solution | | **[Jane](https://jane.app?utm_source=chatgpt.com)** | Multidisciplinary/private practices | Polished patient experience, scheduling, forms, communication | Better as an entire practice-management platform than a standalone portal | | **[Healthie](https://www.gethealthie.com?utm_source=chatgpt.com)** | Dietitians, nutritionists & virtual care | Strong portal, forms, messaging, scheduling, care plans | More specialized toward wellness/nutrition | ### 1. Best overall for behavioral health: SimplePractice If you're a therapist, counselor, psychologist, or similar provider, **SimplePractice is probably my first choice**. Its portal combines secure messaging, documents/forms, scheduling, billing, telehealth and measurement-based care. SimplePractice says the portal is HIPAA compliant and HITRUST certified, and it's included with its plans rather than charged per client. [www.simplepractice.com](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) Its current starting price is reported at about **$49/month**, although actual cost depends on the plan and add-ons. [www.capterra.com](https://www.capterra.com/compare/130710-159263/SimplePractice-vs-Better?utm_source=chatgpt.com)[www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) **Best when:** you want something that is relatively easy for a solo practitioner or small behavioral-health group to implement. ### 2. Best for nutrition/integrative care: Practice Better **Practice Better** stands out when the relationship extends beyond appointments. Its portal supports intake and consent forms, scheduling, secure messaging, billing, programs, resources, food/habit tracking and integrations with health/wearable data. [practicebetter.io](https://practicebetter.io/blog/best-secure-client-portal-for-wellness-practitioners?utm_source=chatgpt.com) It's particularly attractive for **dietitians, nutritionists, functional medicine and health/wellness practices** rather than a conventional primary-care office. Capterra currently lists a starting price of about **$35/month**, though pricing varies by plan. [www.capterra.com](https://www.capterra.com/compare/130710-159263/SimplePractice-vs-Better?utm_source=chatgpt.com)[www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) ### 3. Best all-in-one medical practice option: Tebra If by “client portal” you actually mean **patient portal + EHR + scheduling + billing + clinical documentation**, I'd look seriously at **Tebra**. Its patient-experience tools include online scheduling, digital intake, HIPAA-compliant two-way messaging and automated reminders, while the broader platform handles EHR, claims, payments, e-prescribing and labs. [www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) **Best when:** you're running a medical practice where the portal needs to be tightly integrated with the clinical and billing systems. The tradeoff is that it's substantially more platform than a solo practitioner may need. ### 4. Best polished experience for multidisciplinary practices: Jane **Jane** is worth considering if you have several practitioners or disciplines under one roof. It's particularly appealing when the patient experience—online booking, forms, communication, payments and scheduling—is a major priority. I'd put it ahead of SimplePractice for some **PT/OT/chiropractic/wellness/multidisciplinary** practices, but the exact fit depends on your specialty and insurance requirements. ### 5. Best for dietitians/nutrition practices: Healthie **Healthie** is another strong option for nutrition-focused practices. It combines the portal with scheduling, forms, messaging, telehealth, care plans and practice-management functionality. I'd compare **Healthie vs. Practice Better** if your practice is primarily nutrition or virtual care. --- ## What I'd choose by practice type - **Solo therapist/psychologist:** **SimplePractice** - **Small behavioral-health group:** **SimplePractice** - **Dietitian/nutritionist:** **Practice Better or Healthie** - **Functional/integrative medicine:** **Practice Better** - **Primary care/specialty medical practice:** **Tebra** - **Multidisciplinary clinic:** **Jane or Tebra** - **Just need secure messaging/forms/appointments without replacing your EHR:** consider a dedicated portal rather than buying a complete EHR ### One important HIPAA caveat “HIPAA compliant” isn't something you can outsource entirely to the software vendor. Before signing up, verify that **your specific plan includes a Business Associate Agreement (BAA)** and review how the vendor handles encryption, access controls, audit logs, data retention/export, backups and subcontractors. Practice Better itself specifically recommends looking for a signed BAA and documented security controls rather than relying solely on a HIPAA badge. [practicebetter.io](https://practicebetter.io/blog/best-secure-client-portal-for-wellness-practitioners?utm_source=chatgpt.com) **If you tell me your specialty (e.g., therapy, primary care, psychiatry, chiropractic, dental, nutrition), number of providers, and whether you need insurance billing, I can narrow this to the 2–3 best options and compare their current pricing/features.** [SimplePractice](https://www.simplepractice.com?utm_source=chatgpt.com) [Practice Better](https://practicebetter.io?utm_source=chatgpt.com) [Tebra](https://www.tebra.com?utm_source=chatgpt.com) [Jane](https://jane.app?utm_source=chatgpt.com) [Healthie](https://www.gethealthie.com?utm_source=chatgpt.com) | Platform | Best for | Portal strengths | Main drawback | |---|---|---|---| | **[SimplePractice](https://www.simplepractice.com?utm_source=chatgpt.com)** | Therapists & behavioral health | Messaging, scheduling, forms, payments, telehealth, mobile app | Less suited to complex medical practices | | **[Practice Better](https://practicebetter.io?utm_source=chatgpt.com)** | Nutrition, functional/integrative & wellness | Excellent client engagement, forms, messaging, programs, tracking, payments | Not as strong for traditional medical billing | | **[Tebra](https://www.tebra.com?utm_source=chatgpt.com)** | Small medical practices | Patient messaging, digital intake, scheduling, payments + full EHR/billing | More expensive/complex than a portal-only solution | | **[Jane](https://jane.app?utm_source=chatgpt.com)** | Multidisciplinary/private practices | Polished patient experience, scheduling, forms, communication | Better as an entire practice-management platform than a standalone portal | | **[Healthie](https://www.gethealthie.com?utm_source=chatgpt.com)** | Dietitians, nutritionists & virtual care | Strong portal, forms, messaging, scheduling, care plans | More specialized toward wellness/nutrition | ### 1. Best overall for behavioral health: SimplePractice If you're a therapist, counselor, psychologist, or similar provider, **SimplePractice is probably my first choice**. Its portal combines secure messaging, documents/forms, scheduling, billing, telehealth and measurement-based care. SimplePractice says the portal is HIPAA compliant and HITRUST certified, and it's included with its plans rather than charged per client. [www.simplepractice.com](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) Its current starting price is reported at about **$49/month**, although actual cost depends on the plan and add-ons. [www.capterra.com](https://www.capterra.com/compare/130710-159263/SimplePractice-vs-Better?utm_source=chatgpt.com)[www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) **Best when:** you want something that is relatively easy for a solo practitioner or small behavioral-health group to implement. ### 2. Best for nutrition/integrative care: Practice Better **Practice Better** stands out when the relationship extends beyond appointments. Its portal supports intake and consent forms, scheduling, secure messaging, billing, programs, resources, food/habit tracking and integrations with health/wearable data. [practicebetter.io](https://practicebetter.io/blog/best-secure-client-portal-for-wellness-practitioners?utm_source=chatgpt.com) It's particularly attractive for **dietitians, nutritionists, functional medicine and health/wellness practices** rather than a conventional primary-care office. Capterra currently lists a starting price of about **$35/month**, though pricing varies by plan. [www.capterra.com](https://www.capterra.com/compare/130710-159263/SimplePractice-vs-Better?utm_source=chatgpt.com)[www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) ### 3. Best all-in-one medical practice option: Tebra If by “client portal” you actually mean **patient portal + EHR + scheduling + billing + clinical documentation**, I'd look seriously at **Tebra**. Its patient-experience tools include online scheduling, digital intake, HIPAA-compliant two-way messaging and automated reminders, while the broader platform handles EHR, claims, payments, e-prescribing and labs. [www.tebra.com](https://www.tebra.com/compare-tebra-vs-athenahealth-vs-simplepractice?utm_source=chatgpt.com) **Best when:** you're running a medical practice where the portal needs to be tightly integrated with the clinical and billing systems. The tradeoff is that it's substantially more platform than a solo practitioner may need. ### 4. Best polished experience for multidisciplinary practices: Jane **Jane** is worth considering if you have several practitioners or disciplines under one roof. It's particularly appealing when the patient experience—online booking, forms, communication, payments and scheduling—is a major priority. I'd put it ahead of SimplePractice for some **PT/OT/chiropractic/wellness/multidisciplinary** practices, but the exact fit depends on your specialty and insurance requirements. ### 5. Best for dietitians/nutrition practices: Healthie **Healthie** is another strong option for nutrition-focused practices. It combines the portal with scheduling, forms, messaging, telehealth, care plans and practice-management functionality. I'd compare **Healthie vs. Practice Better** if your practice is primarily nutrition or virtual care. --- ## What I'd choose by practice type - **Solo therapist/psychologist:** **SimplePractice** - **Small behavioral-health group:** **SimplePractice** - **Dietitian/nutritionist:** **Practice Better or Healthie** - **Functional/integrative medicine:** **Practice Better** - **Primary care/specialty medical practice:** **Tebra** - **Multidisciplinary clinic:** **Jane or Tebra** - **Just need secure messaging/forms/appointments without replacing your EHR:** consider a dedicated portal rather than buying a complete EHR ### One important HIPAA caveat “HIPAA compliant” isn't something you can outsource entirely to the software vendor. Before signing up, verify that **your specific plan includes a Business Associate Agreement (BAA)** and review how the vendor handles encryption, access controls, audit logs, data retention/export, backups and subcontractors. Practice Better itself specifically recommends looking for a signed BAA and documented security controls rather than relying solely on a HIPAA badge. [practicebetter.io](https://practicebetter.io/blog/best-secure-client-portal-for-wellness-practitioners?utm_source=chatgpt.com) **If you tell me your specialty (e.g., therapy, primary care, psychiatry, chiropractic, dental, nutrition), number of providers, and whether you need insurance billing, I can narrow this to the 2–3 best options and compare their current pricing/features.**

For a **small healthcare practice**, I’d focus on portals that combine secure messaging, forms, scheduling, document exchange, payments, and ideally an EHR/practice-management system. A portal can’t simply be labeled “HIPAA compliant” by the vendor and make your practice compliant; if the vendor handles ePHI on your behalf, you generally need a **Business Associate Agreement (BAA)** and your practice still has its own HIPAA risk-management obligations. [www.hhs.gov](https://www.hhs.gov/hipaa/for-professionals/special-topics/health-information-technology/cloud-computing/index.html?utm_source=chatgpt.com) ### My top choices | Platform | Best for | Strengths | Watch-outs | |---|---|---|---| | **SimplePractice** | Therapists, counselors, behavioral health | Excellent portal, secure messaging, forms, scheduling, telehealth, billing; HITRUST certified | Primarily optimized for behavioral/mental health | | **Practice Better** | Nutrition, functional medicine, wellness, coaching | Excellent client engagement, messaging, intake, programs, journals, scheduling and payments | Less ideal for traditional medical practices with complex insurance workflows | | **Healthie** | Dietitians, nutritionists, wellness | Strong portal, nutrition tracking, messaging, telehealth and billing | Can become expensive as the practice grows | | **Tebra** | Physicians and general medical practices | EHR + patient portal + billing + scheduling; designed specifically for independent practices | More comprehensive—and potentially more system than a very small practice needs | | **Spruce Health** | Practices prioritizing communication | Secure messaging, phone, SMS, fax, video and patient app; very good patient communication experience | More of a communications platform than a full EHR | ### 1. SimplePractice — best overall for behavioral health [SimplePractice client portal](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) This would be my **#1 choice for a small therapy, counseling, psychology, or social-work practice**. The portal handles appointment requests, forms/documents, payments and communication, while secure messaging keeps PHI out of ordinary email/text. SimplePractice says it is HIPAA compliant and HITRUST certified, and its BAA is in place with customers. [www.simplepractice.com](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) **Best if:** you want an established, polished system that patients can figure out without much hand-holding. --- ### 2. Practice Better — best client experience for wellness practices [Practice Better client portal](https://practicebetter.io/features/client-portal?utm_source=chatgpt.com) Practice Better is particularly compelling for **dietitians, nutritionists, functional medicine, health coaches, and integrative practices**. The portal combines secure messaging, appointments, intake forms, documents, programs, protocols, journals and progress tracking. Its current documentation says HIPAA compliance and a BAA are available across its plans. [practicebetter.io](https://practicebetter.io/features/client-portal?utm_source=chatgpt.com) **Best if:** your relationship with patients continues between visits and you want them tracking food, symptoms, habits, goals, etc. --- ### 3. Healthie — strong alternative for nutrition/wellness [Healthie](https://www.gethealthie.com/?utm_source=chatgpt.com) Healthie is another strong option for **dietitians, nutrition practices and wellness providers**. It combines a client portal with secure messaging, scheduling, telehealth, tracking and practice-management capabilities. Industry comparisons highlight its nutrition-specific tracking and meal-planning capabilities. [practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) **Best if:** nutrition data and client tracking are central to your workflow. --- ### 4. Tebra — best for a conventional medical practice [Tebra](https://www.tebra.com/?utm_source=chatgpt.com) If you're running a **primary-care, specialty, or multi-provider medical practice**, I'd look at Tebra before a wellness-oriented portal. It combines EHR, practice management, billing and a secure patient portal. Tebra specifically positions the platform around independent practices and says its patient portal supports secure access to records and messaging. [www.tebra.com](https://www.tebra.com/hipaa-compliance?utm_source=chatgpt.com) **Best if:** you need the portal to be part of a broader medical-office operating system rather than a standalone client-engagement tool. --- ### 5. Spruce Health — best for secure communication [Spruce Health](https://sprucehealth.com/?utm_source=chatgpt.com) Spruce is particularly interesting if your biggest problem is **patients texting, calling, emailing and faxing your staff through different channels**. It brings phone, texting, secure messaging, fax, video and team communication into one platform. Spruce says eligible organizations automatically receive a BAA and that its communications are HIPAA compliant. [sprucehealth.com](https://sprucehealth.com/patients?utm_source=chatgpt.com) **Best if:** communication is the pain point and you already have an EHR you like. --- ## What I'd choose **For a 1–5 person practice:** - 🧠 **Therapy / behavioral health:** **SimplePractice** - 🥗 **Dietitian / nutrition:** **Practice Better or Healthie** - 🩺 **Primary care / medical specialty:** **Tebra** - 💬 **Already have an EHR and mainly need secure communication:** **Spruce** - 🌱 **Functional medicine / health coaching / wellness:** **Practice Better** ### One important HIPAA caveat Don't evaluate these solely on a “HIPAA compliant” badge. Before signing up, verify: 1. **A BAA is actually available for your account/plan** 2. Secure messaging and file sharing are included—not just encrypted infrastructure 3. Patient authentication/access controls are appropriate 4. There are audit logs for access to PHI 5. You can export your patient data if you leave 6. The vendor explains breach notification, backups and data retention 7. Any integrations you add also have appropriate HIPAA arrangements HHS specifically notes that OCR **does not certify or endorse individual products as “HIPAA compliant.”** [www.hhs.gov](https://www.hhs.gov/hipaa/for-professionals/special-topics/health-information-technology/cloud-computing/index.html?utm_source=chatgpt.com) If you tell me **what type of practice you run (e.g., primary care, psychiatry, therapy, chiropractic, dental, dietitian), number of providers, and whether you already have an EHR**, I can narrow this to the **best 2–3 options and compare their current pricing and features**. [SimplePractice client portal](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) [Practice Better client portal](https://practicebetter.io/features/client-portal?utm_source=chatgpt.com) [Healthie](https://www.gethealthie.com/?utm_source=chatgpt.com) [Tebra](https://www.tebra.com/?utm_source=chatgpt.com) [Spruce Health](https://sprucehealth.com/?utm_source=chatgpt.com) SimplePractice Practice Better Tebra Spruce Health | Platform | Best for | Strengths | Watch-outs | |---|---|---|---| | **SimplePractice** | Therapists, counselors, behavioral health | Excellent portal, secure messaging, forms, scheduling, telehealth, billing; HITRUST certified | Primarily optimized for behavioral/mental health | | **Practice Better** | Nutrition, functional medicine, wellness, coaching | Excellent client engagement, messaging, intake, programs, journals, scheduling and payments | Less ideal for traditional medical practices with complex insurance workflows | | **Healthie** | Dietitians, nutritionists, wellness | Strong portal, nutrition tracking, messaging, telehealth and billing | Can become expensive as the practice grows | | **Tebra** | Physicians and general medical practices | EHR + patient portal + billing + scheduling; designed specifically for independent practices | More comprehensive—and potentially more system than a very small practice needs | | **Spruce Health** | Practices prioritizing communication | Secure messaging, phone, SMS, fax, video and patient app; very good patient communication experience | More of a communications platform than a full EHR | ### 1. SimplePractice — best overall for behavioral health [SimplePractice client portal](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) This would be my **#1 choice for a small therapy, counseling, psychology, or social-work practice**. The portal handles appointment requests, forms/documents, payments and communication, while secure messaging keeps PHI out of ordinary email/text. SimplePractice says it is HIPAA compliant and HITRUST certified, and its BAA is in place with customers. [www.simplepractice.com](https://www.simplepractice.com/features/client-portal/?utm_source=chatgpt.com) **Best if:** you want an established, polished system that patients can figure out without much hand-holding. --- ### 2. Practice Better — best client experience for wellness practices [Practice Better client portal](https://practicebetter.io/features/client-portal?utm_source=chatgpt.com) Practice Better is particularly compelling for **dietitians, nutritionists, functional medicine, health coaches, and integrative practices**. The portal combines secure messaging, appointments, intake forms, documents, programs, protocols, journals and progress tracking. Its current documentation says HIPAA compliance and a BAA are available across its plans. [practicebetter.io](https://practicebetter.io/features/client-portal?utm_source=chatgpt.com) **Best if:** your relationship with patients continues between visits and you want them tracking food, symptoms, habits, goals, etc. --- ### 3. Healthie — strong alternative for nutrition/wellness [Healthie](https://www.gethealthie.com/?utm_source=chatgpt.com) Healthie is another strong option for **dietitians, nutrition practices and wellness providers**. It combines a client portal with secure messaging, scheduling, telehealth, tracking and practice-management capabilities. Industry comparisons highlight its nutrition-specific tracking and meal-planning capabilities. [practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) **Best if:** nutrition data and client tracking are central to your workflow. --- ### 4. Tebra — best for a conventional medical practice [Tebra](https://www.tebra.com/?utm_source=chatgpt.com) If you're running a **primary-care, specialty, or multi-provider medical practice**, I'd look at Tebra before a wellness-oriented portal. It combines EHR, practice management, billing and a secure patient portal. Tebra specifically positions the platform around independent practices and says its patient portal supports secure access to records and messaging. [www.tebra.com](https://www.tebra.com/hipaa-compliance?utm_source=chatgpt.com) **Best if:** you need the portal to be part of a broader medical-office operating system rather than a standalone client-engagement tool. --- ### 5. Spruce Health — best for secure communication [Spruce Health](https://sprucehealth.com/?utm_source=chatgpt.com) Spruce is particularly interesting if your biggest problem is **patients texting, calling, emailing and faxing your staff through different channels**. It brings phone, texting, secure messaging, fax, video and team communication into one platform. Spruce says eligible organizations automatically receive a BAA and that its communications are HIPAA compliant. [sprucehealth.com](https://sprucehealth.com/patients?utm_source=chatgpt.com) **Best if:** communication is the pain point and you already have an EHR you like. --- ## What I'd choose **For a 1–5 person practice:** - 🧠 **Therapy / behavioral health:** **SimplePractice** - 🥗 **Dietitian / nutrition:** **Practice Better or Healthie** - 🩺 **Primary care / medical specialty:** **Tebra** - 💬 **Already have an EHR and mainly need secure communication:** **Spruce** - 🌱 **Functional medicine / health coaching / wellness:** **Practice Better** ### One important HIPAA caveat Don't evaluate these solely on a “HIPAA compliant” badge. Before signing up, verify: 1. **A BAA is actually available for your account/plan** 2. Secure messaging and file sharing are included—not just encrypted infrastructure 3. Patient authentication/access controls are appropriate 4. There are audit logs for access to PHI 5. You can export your patient data if you leave 6. The vendor explains breach notification, backups and data retention 7. Any integrations you add also have appropriate HIPAA arrangements HHS specifically notes that OCR **does not certify or endorse individual products as “HIPAA compliant.”** [www.hhs.gov](https://www.hhs.gov/hipaa/for-professionals/special-topics/health-information-technology/cloud-computing/index.html?utm_source=chatgpt.com) If you tell me **what type of practice you run (e.g., primary care, psychiatry, therapy, chiropractic, dental, dietitian), number of providers, and whether you already have an EHR**, I can narrow this to the **best 2–3 options and compare their current pricing and features**.

If you’re a **small U.S. healthcare practice**, I’d prioritize a portal that is more than just “HIPAA compliant”: it should have a **BAA, secure messaging, intake/forms, document exchange, payments, scheduling, and appropriate access controls**. HIPAA compliance ultimately depends on how your practice configures and uses the system, not just the vendor’s marketing claim. ### My top picks | Platform | Best for | Portal strengths | My take | |---|---|---|---| | **SimplePractice** | Therapists, counselors, behavioral health | Messaging, forms, documents, scheduling, payments, telehealth | ⭐ **Best overall for behavioral health** | | **Jane** | Allied health, therapists, wellness/clinics | Secure portal, messaging, forms, booking, payments | ⭐ **Best user experience** | | **Tebra** | Primary care & medical practices | Records, messaging, results, documents, payments | ⭐ **Best full medical-practice platform** | | **Healthie** | Nutrition, wellness, virtual care, multidisciplinary practices | Client portal, forms, messaging, scheduling, payments | ⭐ **Best for modern virtual practices** | | **IntakeQ** | Practices wanting a dedicated intake/portal solution | Forms, secure messaging, documents, payments | ⭐ **Best lightweight option** | ### 1. [SimplePractice](https://www.simplepractice.com/) — best for behavioral health This would be my first choice for a **solo therapist, counselor, psychologist, or small mental-health group**. Its Client Portal lets patients securely communicate with the practice, complete intake paperwork, exchange documents, request appointments, and handle billing. SimplePractice states that its platform is HIPAA compliant, and its portal was updated in 2026 with additional document-upload and configuration capabilities. [support.simplepractice.com](https://support.simplepractice.com/hc/en-us/articles/208631326-Being-HIPAA-compliant-with-SimplePractice?utm_source=chatgpt.com) **Pros** - Excellent client-facing experience - Secure messaging - Intake/consent forms - Scheduling and appointment requests - Payments - Telehealth - Mobile client app - Particularly strong behavioral-health workflows **Watch-out:** It's more specialized toward behavioral health than toward general medical practices. --- ### 2. [Jane App](https://jane.app/) — best overall user experience Jane is particularly attractive for **physical therapists, chiropractors, massage/occupational/other allied-health practices**, but it also supports behavioral health. Its secure client portal supports documents, forms, messaging and client history. Jane currently lists HIPAA compliance, 2-step verification, encryption, access controls, and SOC 2 Type II among its security measures. [jane.app](https://jane.app/blog/hipaa-compliant-emails?utm_source=chatgpt.com) Pricing is relatively transparent: its current U.S. plans start at **$54/month for Balance**, with **Practice at $79/month** and **Thrive at $99/month**, before applicable add-ons. [jane.app](https://jane.app/pricing?utm_source=chatgpt.com) **Pros** - Excellent interface - Strong scheduling/booking - Client portal + secure messaging - Forms and charting - Payments - Telehealth - Good for growing practices - Transparent pricing **Watch-out:** If you need sophisticated medical billing/EHR functionality, Tebra or a more traditional medical EHR may be a better fit. --- ### 3. [Tebra](https://www.tebra.com/) — best for medical practices For a **small primary-care, specialty, or multi-provider medical practice**, I'd put Tebra near the top. The patient portal provides secure access to health information, documents, results and messaging, while patients can also pay bills through the portal. [www.tebra.com](https://www.tebra.com/ehr-software/patient-portal?utm_source=chatgpt.com) Tebra specifically states that it maintains HIPAA compliance and provides a **BAA as part of its agreement**. It also describes role-based access, 2FA, audit trails, encryption and other security controls. [www.tebra.com](https://www.tebra.com/hipaa-compliance?utm_source=chatgpt.com) **Pros** - Designed for independent medical practices - Patient portal - EHR/clinical documentation - e-prescribing - Insurance billing - Eligibility checks - Claims/denials management - Payments - Scheduling - Stronger medical-practice functionality than many lightweight portals **Watch-out:** It's substantially more comprehensive than a simple client-portal product, so it can be overkill if you're a solo cash-pay provider. --- ### 4. [Healthie](https://www.gethealthie.com/) — best for virtual/modern practices I'd investigate Healthie if you're running a **nutrition, health coaching, wellness, virtual-care, or multidisciplinary practice** and want the patient experience to be central to the platform. It's especially appealing when your workflow revolves around **digital intake → messaging → appointments → care plans → payments**, rather than traditional medical-office workflows. Community feedback also frequently puts Healthie in the mix for small practices looking for an all-in-one portal/EHR experience. [www.reddit.com](https://www.reddit.com/r/smallbusinessowner/comments/1uolrwi/best_ehr_for_small_practices_when_youre_finally/?utm_source=chatgpt.com) --- ### 5. [IntakeQ](https://www.intakeq.com/) — best lightweight/dedicated portal IntakeQ is worth considering if you **already have an EHR/practice-management system** and mainly need excellent digital intake and patient communication rather than replacing your entire practice-management stack. It's particularly useful for practices that want to digitize: - New-patient intake - Consent forms - Questionnaires - Document collection - Secure communication - Payments The tradeoff is that an intake/portal-focused solution may require more integration or separate software than an all-in-one EHR. --- ## What I'd choose by practice type **Solo therapist/counselor:** → **SimplePractice** **Small mental-health group:** → **SimplePractice or Jane** **Physical therapy/chiropractic/allied health:** → **Jane** **Primary care or medical specialty:** → **Tebra** **Virtual nutrition/wellness practice:** → **Healthie** **Already have an EHR and just need secure intake/forms:** → **IntakeQ** ### One important HIPAA caveat Don't choose based solely on a vendor saying **“HIPAA compliant.”** Before signing up, ask: 1. **Will you execute a Business Associate Agreement (BAA)?** 2. Is **patient-to-provider messaging** encrypted and stored within the HIPAA-covered environment? 3. Can you control **staff permissions** by role? 4. Are **audit logs** available? 5. Can patients securely upload/download documents? 6. How are **data backups and deletion** handled? 7. Does the vendor's **payment processor** have the appropriate HIPAA arrangement? 8. Which features—especially **SMS, email, AI, integrations and telehealth**—are actually covered by the BAA? That last point is particularly important: a platform can be HIPAA-ready while a particular third-party integration or communication method isn't. **If you tell me your specialty (e.g., therapy, primary care, psychiatry, chiropractic, PT), number of providers, and approximate monthly budget, I can narrow these to the best 2–3 and compare their current pricing/features side-by-side.** [SimplePractice](https://www.simplepractice.com/) [Jane App](https://jane.app/) [Tebra](https://www.tebra.com/) [Healthie](https://www.gethealthie.com/) [IntakeQ](https://www.intakeq.com/) | Platform | Best for | Portal strengths | My take | |---|---|---|---| | **SimplePractice** | Therapists, counselors, behavioral health | Messaging, forms, documents, scheduling, payments, telehealth | ⭐ **Best overall for behavioral health** | | **Jane** | Allied health, therapists, wellness/clinics | Secure portal, messaging, forms, booking, payments | ⭐ **Best user experience** | | **Tebra** | Primary care & medical practices | Records, messaging, results, documents, payments | ⭐ **Best full medical-practice platform** | | **Healthie** | Nutrition, wellness, virtual care, multidisciplinary practices | Client portal, forms, messaging, scheduling, payments | ⭐ **Best for modern virtual practices** | | **IntakeQ** | Practices wanting a dedicated intake/portal solution | Forms, secure messaging, documents, payments | ⭐ **Best lightweight option** | ### 1. [SimplePractice](https://www.simplepractice.com/) — best for behavioral health This would be my first choice for a **solo therapist, counselor, psychologist, or small mental-health group**. Its Client Portal lets patients securely communicate with the practice, complete intake paperwork, exchange documents, request appointments, and handle billing. SimplePractice states that its platform is HIPAA compliant, and its portal was updated in 2026 with additional document-upload and configuration capabilities. [support.simplepractice.com](https://support.simplepractice.com/hc/en-us/articles/208631326-Being-HIPAA-compliant-with-SimplePractice?utm_source=chatgpt.com) **Pros** - Excellent client-facing experience - Secure messaging - Intake/consent forms - Scheduling and appointment requests - Payments - Telehealth - Mobile client app - Particularly strong behavioral-health workflows **Watch-out:** It's more specialized toward behavioral health than toward general medical practices. --- ### 2. [Jane App](https://jane.app/) — best overall user experience Jane is particularly attractive for **physical therapists, chiropractors, massage/occupational/other allied-health practices**, but it also supports behavioral health. Its secure client portal supports documents, forms, messaging and client history. Jane currently lists HIPAA compliance, 2-step verification, encryption, access controls, and SOC 2 Type II among its security measures. [jane.app](https://jane.app/blog/hipaa-compliant-emails?utm_source=chatgpt.com) Pricing is relatively transparent: its current U.S. plans start at **$54/month for Balance**, with **Practice at $79/month** and **Thrive at $99/month**, before applicable add-ons. [jane.app](https://jane.app/pricing?utm_source=chatgpt.com) **Pros** - Excellent interface - Strong scheduling/booking - Client portal + secure messaging - Forms and charting - Payments - Telehealth - Good for growing practices - Transparent pricing **Watch-out:** If you need sophisticated medical billing/EHR functionality, Tebra or a more traditional medical EHR may be a better fit. --- ### 3. [Tebra](https://www.tebra.com/) — best for medical practices For a **small primary-care, specialty, or multi-provider medical practice**, I'd put Tebra near the top. The patient portal provides secure access to health information, documents, results and messaging, while patients can also pay bills through the portal. [www.tebra.com](https://www.tebra.com/ehr-software/patient-portal?utm_source=chatgpt.com) Tebra specifically states that it maintains HIPAA compliance and provides a **BAA as part of its agreement**. It also describes role-based access, 2FA, audit trails, encryption and other security controls. [www.tebra.com](https://www.tebra.com/hipaa-compliance?utm_source=chatgpt.com) **Pros** - Designed for independent medical practices - Patient portal - EHR/clinical documentation - e-prescribing - Insurance billing - Eligibility checks - Claims/denials management - Payments - Scheduling - Stronger medical-practice functionality than many lightweight portals **Watch-out:** It's substantially more comprehensive than a simple client-portal product, so it can be overkill if you're a solo cash-pay provider. --- ### 4. [Healthie](https://www.gethealthie.com/) — best for virtual/modern practices I'd investigate Healthie if you're running a **nutrition, health coaching, wellness, virtual-care, or multidisciplinary practice** and want the patient experience to be central to the platform. It's especially appealing when your workflow revolves around **digital intake → messaging → appointments → care plans → payments**, rather than traditional medical-office workflows. Community feedback also frequently puts Healthie in the mix for small practices looking for an all-in-one portal/EHR experience. [www.reddit.com](https://www.reddit.com/r/smallbusinessowner/comments/1uolrwi/best_ehr_for_small_practices_when_youre_finally/?utm_source=chatgpt.com) --- ### 5. [IntakeQ](https://www.intakeq.com/) — best lightweight/dedicated portal IntakeQ is worth considering if you **already have an EHR/practice-management system** and mainly need excellent digital intake and patient communication rather than replacing your entire practice-management stack. It's particularly useful for practices that want to digitize: - New-patient intake - Consent forms - Questionnaires - Document collection - Secure communication - Payments The tradeoff is that an intake/portal-focused solution may require more integration or separate software than an all-in-one EHR. --- ## What I'd choose by practice type **Solo therapist/counselor:** → **SimplePractice** **Small mental-health group:** → **SimplePractice or Jane** **Physical therapy/chiropractic/allied health:** → **Jane** **Primary care or medical specialty:** → **Tebra** **Virtual nutrition/wellness practice:** → **Healthie** **Already have an EHR and just need secure intake/forms:** → **IntakeQ** ### One important HIPAA caveat Don't choose based solely on a vendor saying **“HIPAA compliant.”** Before signing up, ask: 1. **Will you execute a Business Associate Agreement (BAA)?** 2. Is **patient-to-provider messaging** encrypted and stored within the HIPAA-covered environment? 3. Can you control **staff permissions** by role? 4. Are **audit logs** available? 5. Can patients securely upload/download documents? 6. How are **data backups and deletion** handled? 7. Does the vendor's **payment processor** have the appropriate HIPAA arrangement? 8. Which features—especially **SMS, email, AI, integrations and telehealth**—are actually covered by the BAA? That last point is particularly important: a platform can be HIPAA-ready while a particular third-party integration or communication method isn't. **If you tell me your specialty (e.g., therapy, primary care, psychiatry, chiropractic, PT), number of providers, and approximate monthly budget, I can narrow these to the best 2–3 and compare their current pricing/features side-by-side.**

For a small healthcare practice, I’d prioritize a **client/patient portal that is part of an EHR/practice-management system**, rather than a standalone messaging portal. That gives you secure messaging, forms, scheduling, payments, documents, and records in one place. ### My top picks for 2026 | Platform | Best for | Starting price* | Portal strengths | My take | |---|---|---:|---|---| | **[SimplePractice](https://www.simplepractice.com/)** | Therapists & mental-health practices | Varies | Messaging, forms, scheduling, records, telehealth, payments | ⭐ **Best overall for mental health** | | **[Practice Better](https://practicebetter.io/)** | Nutrition, wellness, functional medicine | $35/mo | Messaging, forms, scheduling, telehealth, programs, payments, tracking | ⭐ **Best portal experience** | | **[Healthie](https://www.gethealthie.com/)** | Dietitians, wellness & multidisciplinary practices | Varies | Portal, scheduling, forms, messaging, billing, care plans | ⭐ **Best for growing practices** | | **[Jane App](https://jane.app/)** | Multidisciplinary/private practices | $54/mo | Booking, forms, messaging, payments, patient communications | ⭐ **Best for polished scheduling experience** | | **[TherapyNotes](https://www.therapynotes.com/)** | Mental-health clinicians | Varies | Secure messaging, forms, scheduling, billing, telehealth | **Best therapy-focused alternative** | | **[Doxy.me](https://doxy.me/)** | Practices that mainly need telehealth | Free/paid tiers | Secure patient access and video | **Best if you don't need a full EHR** | \*Pricing changes, so treat these as current advertised starting points rather than quotes. ### 1. Practice Better — best dedicated client-portal experience This would be my first look for **dietitians, health coaches, nutritionists, functional medicine and other recurring-care practices**. Its portal combines secure messaging, documents, forms, scheduling, payments, telehealth, programs and client tracking. Its current Starter plan is advertised at **$35/month**, with one practitioner and 10 clients; Professional is $69/month with up to 300 clients. [practicebetter.io](https://practicebetter.io/pricing?utm_source=chatgpt.com)[practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) The big advantage is that the portal isn't just a place for patients to retrieve records—it can be the center of the ongoing client relationship. ### 2. SimplePractice — best for mental-health practices For a solo therapist, psychologist, counselor, or similar clinician, **SimplePractice is probably the safest default choice**. The client portal supports appointment management, access to records, secure communication, forms, and telehealth. SimplePractice states that its platform is HIPAA compliant and HITRUST certified. [support.simplepracticeclient.com](https://support.simplepracticeclient.com/hc/en-us/articles/24949820499213-Getting-started-with-SimplePractice-for-Luminello-patients?utm_source=chatgpt.com) It's particularly attractive if you want **EHR + portal + scheduling + billing + telehealth** rather than assembling separate systems. ### 3. Healthie — best for practices that expect to grow Healthie is especially compelling for **nutrition, wellness, behavioral health, and multidisciplinary practices**. It combines the client portal with scheduling, intake, billing and practice-management functionality. It's also worth considering if you're starting solo but expect to add practitioners. Recent practitioner discussions have specifically praised Healthie for consolidating scheduling, intake, billing and the client portal as practices grow. [www.reddit.com](https://www.reddit.com/r/PMHNP/comments/1v7v135/recs_pls_for_best_ehr_for_small_practices_when/?utm_source=chatgpt.com) ### 4. Jane — best user experience for general private practice Jane is worth a serious look if you run a **multidisciplinary practice**—for example, physical therapy, chiropractic, massage, counseling, or other appointment-based services. Its current pricing starts at **$54/month for Balance**, although that plan is limited to 20 appointments/month; the Practice plan is $79/month and supports unlimited appointments and staff profiles. [jane.app](https://jane.app/pricing?utm_source=chatgpt.com) I'd choose Jane when **scheduling and the overall patient-facing experience** are especially important. ### 5. TherapyNotes — best specialized therapy option If you're running a traditional psychotherapy practice and don't need the broader wellness functionality of Practice Better, TherapyNotes is another strong candidate. Its advantage is being designed around mental-health workflows rather than trying to be a generic healthcare platform. --- ## What I would choose **Solo therapist:** SimplePractice or TherapyNotes **Dietitian/nutritionist:** Practice Better or Healthie **Functional medicine/wellness:** Practice Better or Healthie **PT/chiropractic/multidisciplinary:** Jane **Telehealth-only:** Doxy.me **Practice expecting to add clinicians:** Healthie or Practice Better ### One important HIPAA caveat Don't select a vendor merely because its website says **"HIPAA compliant."** For a portal handling PHI, you should verify that: - The vendor will execute a **Business Associate Agreement (BAA)** with your practice. - The specific plan/features you're purchasing are covered. - PHI is encrypted in transit and at rest. - There are appropriate access controls and audit logging. - You understand how backups, data exports, and account termination work. - Any integrations you connect to the portal are also appropriate for handling PHI. Practice Better, for example, explicitly emphasizes that HIPAA coverage involves the BAA, encryption, access controls and related safeguards—not simply displaying a compliance badge. [practicebetter.io](https://practicebetter.io/pricing?utm_source=chatgpt.com)[practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) **If you tell me your specialty (e.g., therapy, psychiatry, primary care, dietitian, chiropractic, med spa, etc.), number of providers, and approximate monthly budget, I can narrow this to the 2–3 best options and compare their portal, forms, messaging, scheduling, payments, telehealth, and BAA/HIPAA features.** [SimplePractice](https://www.simplepractice.com/) [Practice Better](https://practicebetter.io/) [Healthie](https://www.gethealthie.com/) [Jane App](https://jane.app/) [TherapyNotes](https://www.therapynotes.com/) [Doxy.me](https://doxy.me/) | Platform | Best for | Starting price* | Portal strengths | My take | |---|---|---:|---|---| | **[SimplePractice](https://www.simplepractice.com/)** | Therapists & mental-health practices | Varies | Messaging, forms, scheduling, records, telehealth, payments | ⭐ **Best overall for mental health** | | **[Practice Better](https://practicebetter.io/)** | Nutrition, wellness, functional medicine | $35/mo | Messaging, forms, scheduling, telehealth, programs, payments, tracking | ⭐ **Best portal experience** | | **[Healthie](https://www.gethealthie.com/)** | Dietitians, wellness & multidisciplinary practices | Varies | Portal, scheduling, forms, messaging, billing, care plans | ⭐ **Best for growing practices** | | **[Jane App](https://jane.app/)** | Multidisciplinary/private practices | $54/mo | Booking, forms, messaging, payments, patient communications | ⭐ **Best for polished scheduling experience** | | **[TherapyNotes](https://www.therapynotes.com/)** | Mental-health clinicians | Varies | Secure messaging, forms, scheduling, billing, telehealth | **Best therapy-focused alternative** | | **[Doxy.me](https://doxy.me/)** | Practices that mainly need telehealth | Free/paid tiers | Secure patient access and video | **Best if you don't need a full EHR** | \*Pricing changes, so treat these as current advertised starting points rather than quotes. ### 1. Practice Better — best dedicated client-portal experience This would be my first look for **dietitians, health coaches, nutritionists, functional medicine and other recurring-care practices**. Its portal combines secure messaging, documents, forms, scheduling, payments, telehealth, programs and client tracking. Its current Starter plan is advertised at **$35/month**, with one practitioner and 10 clients; Professional is $69/month with up to 300 clients. [practicebetter.io](https://practicebetter.io/pricing?utm_source=chatgpt.com)[practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) The big advantage is that the portal isn't just a place for patients to retrieve records—it can be the center of the ongoing client relationship. ### 2. SimplePractice — best for mental-health practices For a solo therapist, psychologist, counselor, or similar clinician, **SimplePractice is probably the safest default choice**. The client portal supports appointment management, access to records, secure communication, forms, and telehealth. SimplePractice states that its platform is HIPAA compliant and HITRUST certified. [support.simplepracticeclient.com](https://support.simplepracticeclient.com/hc/en-us/articles/24949820499213-Getting-started-with-SimplePractice-for-Luminello-patients?utm_source=chatgpt.com) It's particularly attractive if you want **EHR + portal + scheduling + billing + telehealth** rather than assembling separate systems. ### 3. Healthie — best for practices that expect to grow Healthie is especially compelling for **nutrition, wellness, behavioral health, and multidisciplinary practices**. It combines the client portal with scheduling, intake, billing and practice-management functionality. It's also worth considering if you're starting solo but expect to add practitioners. Recent practitioner discussions have specifically praised Healthie for consolidating scheduling, intake, billing and the client portal as practices grow. [www.reddit.com](https://www.reddit.com/r/PMHNP/comments/1v7v135/recs_pls_for_best_ehr_for_small_practices_when/?utm_source=chatgpt.com) ### 4. Jane — best user experience for general private practice Jane is worth a serious look if you run a **multidisciplinary practice**—for example, physical therapy, chiropractic, massage, counseling, or other appointment-based services. Its current pricing starts at **$54/month for Balance**, although that plan is limited to 20 appointments/month; the Practice plan is $79/month and supports unlimited appointments and staff profiles. [jane.app](https://jane.app/pricing?utm_source=chatgpt.com) I'd choose Jane when **scheduling and the overall patient-facing experience** are especially important. ### 5. TherapyNotes — best specialized therapy option If you're running a traditional psychotherapy practice and don't need the broader wellness functionality of Practice Better, TherapyNotes is another strong candidate. Its advantage is being designed around mental-health workflows rather than trying to be a generic healthcare platform. --- ## What I would choose **Solo therapist:** SimplePractice or TherapyNotes **Dietitian/nutritionist:** Practice Better or Healthie **Functional medicine/wellness:** Practice Better or Healthie **PT/chiropractic/multidisciplinary:** Jane **Telehealth-only:** Doxy.me **Practice expecting to add clinicians:** Healthie or Practice Better ### One important HIPAA caveat Don't select a vendor merely because its website says **"HIPAA compliant."** For a portal handling PHI, you should verify that: - The vendor will execute a **Business Associate Agreement (BAA)** with your practice. - The specific plan/features you're purchasing are covered. - PHI is encrypted in transit and at rest. - There are appropriate access controls and audit logging. - You understand how backups, data exports, and account termination work. - Any integrations you connect to the portal are also appropriate for handling PHI. Practice Better, for example, explicitly emphasizes that HIPAA coverage involves the BAA, encryption, access controls and related safeguards—not simply displaying a compliance badge. [practicebetter.io](https://practicebetter.io/pricing?utm_source=chatgpt.com)[practicebetter.io](https://practicebetter.io/blog/best-hipaa-compliant-telehealth-platforms?utm_source=chatgpt.com) **If you tell me your specialty (e.g., therapy, psychiatry, primary care, dietitian, chiropractic, med spa, etc.), number of providers, and approximate monthly budget, I can narrow this to the 2–3 best options and compare their portal, forms, messaging, scheduling, payments, telehealth, and BAA/HIPAA features.**